Vendor Application

A SUPPLIER'S GUIDE TO GENESEE COUNTY

Genesee County wants to ensure that all interested suppliers are given a fair and equal opportunity to bid on County business. Our goal is to obtain the best value and service possible for public monies spent, at all times maintaining the highest standards of business ethics in our dealings with suppliers.

Contact the Purchasing Department

Supplying all departments, designated boards, and commissions of the County is the responsibility of the Genesee County Purchasing Department, located on the third floor of the Genesee County Administration Building, 1101 Beach Street, Room 343, Flint, Michigan,

(810) 257-3030, FAX (810) 257-3380.

The Purchasing Department is composed of two divisions:

Purchasing    Motor Pool 

The procurement function is accomplished by competitive bidding based on pre-determined specifications. This Department also handles the sale of obsolete or salvageable material, and numerous other administrative functions.

Supplier's Application Form

If you are interested in bidding with the County, you should submit a Supplier's Application Form. This may be picked up at the Department, or from the County's Website. After we receive your application, you can look forward to receiving notices for various formal solicitations.

Follow the Bidding Procedures

County Purchasing Regulations require sealed bids or proposals for contracts exceeding $30,000. Smaller purchases may be by written quote or telephone quote.

The solicitation method selected is based on the nature and importance of the contemplated purchase or service, the urgency of the requirement, general trade practices and market conditions, and the amount of the expenditure.

When submitting a sealed bid or proposal to Genesee County, be certain to follow all instructions and submit all documentation indicated in the bid documents.

Return proposals prior to closing date

Proposals must be returned to the Purchasing Department prior to the closing date and time specified on the solicitation. They are time-stamped on receipt and placed in a file, pending the prescribed closing time. Bids are opened in public normally at the time specified for closing. Representatives of firms who have submitted bids are welcome to attend. Bids and proposals received late will not be opened.

It is solely the supplier’s responsibility to see that bids/proposals are received at the Purchasing Department. Bids/Proposals reaching other County offices are considered late unless timely received in the Purchasing Department. 

Check newspapers for advertised formal solicitations

Formal solicitations covering County contracts are advertised in the Legal Notices section of The Flint Journal at least fourteen (14) days prior to the closing date, usually on Sunday. Construction contracts are also advertised in the Dodge Reports.

Be prepared to adhere to Prevailing Wage Policy

Genesee County maintains a prevailing wage policy on all construction and improvements of County owned property. Suppliers bidding on County business must comply with this requirement.

Genesee County Purchasing Regulations

All procurement activities are conducted according to the Genesee County Purchasing Regulations, a copy of which is on file and available for inspection at the Genesee County Purchasing Department.

Environmentally Sound Purchasing

In order to increase the development and awareness of environmentally sound products, Genesee County Purchasing Department staff ensures that wherever possible and economical, specifications are amended to provide for expanded use of products and services that contain the maximum level of post-consumer recyclable waste and/or recyclable content, without significantly affecting the intended use of the product or service. It is recognized that cost analysis is required in order to ensure that the products are made available at competitive prices.

Professional Affiliations

In order to maintain and promote professionalism in all aspects of its mission, the Genesee County Purchasing Department maintains membership in the National Institute of Governmental Purchasing, the Michigan Public Purchasing Officers Association, and the National Association of Purchasing Management.

The Department subscribes to and supports the professional standards and ethical principles of these organizations.

 

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