IN THE PROBATE COURT FOR THE COUNTY OF GENESEE
PRESENT: HONORABLE JENNIE E. BARKEY
CHIEF JUDGE OF PROBATE
AUDIT PROCEDURES FOR ACCOUNTS OF FIDUCIARY
I. All accounts shall be reviewed by court staff. The review shall consist of the first seven items from the SCAO Court Conservatorship Practices section entitled Reviewing Accounts. Court staff shall do the following:
II. Upon request, all conservators shall be expected to provide receipts, cancelled checks, or other proof for all expenditures within 28 days. If proof of expenditures is not provided within 28 days the matter shall be set for a show cause hearing or a special fiduciary may be appointed.
III. All accounts shall be scheduled for a hearing to allow the account at least every three years (MCR 5.409(C)(6)).
IV. All guardians for adults appointed on or after March 1, 2007 shall be ordered to file annual accountings unless the court grants a waiver of the requirement to file annual accountings. If the Court grants a waiver, it shall be noted on the order appointing guardian. The Court may order guardians appointed prior to March 1, 2007 to file annual accountings on a case by case basis.
V. Bonds or restricted accounts shall be ordered in all adult conservatorship cases where liquid assets exceed $10,000. Bonds or restricted accounts shall be ordered in all minor conservatorship cases.
VI. Files shall be assigned to the auditor when the inventory is filed. The auditor shall review the inventory to make sure that it is fully completed and that supporting documentation is included. Supporting documentation includes SEV or an appraisal for real property, and bank statements for accounts.
VII. Conservators shall file a proof of service showing that the inventory has been served on all interested persons.
VIII. Business cards shall be used by all Deputy Registers and Senior Deputy Registers to improve communication between the conservator and the auditor.
IX. Conservators for minors shall file a proof of restricted account form (PC 669) each year. If there are expenditure(s) in a minor conservatorship, the conservator shall provide receipts for the expenditure(s) within 28 days after the date of the Order to Use Funds. Annual accountings shall not be required in minor conservatorship cases unless ordered by the Probate Judge (MCR 5.409(C)(4)).
X. Court staff shall send a pre-notice to the conservator 30 days prior to the due date for filing an inventory or an account. For the first account, court staff shall send necessary forms pre-populated with identifying information.
XI. If the account or inventory is not filed within 56 days after the due date, court staff shall generate a Notice of Deficiency and a Notice to Appear with a date and time set for a conference with the Probate Register.
XII. Failure to appear at a conference shall result in court staff scheduling a show cause hearing before the Probate Judge.
XIII. All conservators and guardians required to file annual accountings shall be ordered to attend a seminar with the Probate Register within 60 days of appointment. Seminars will be held at noon every Tuesday in Room 506 of the Genesee County Courthouse. If a conservator fails to attend a seminar, the conservator shall be ordered to attend a show cause hearing.
XIV. Each seminar participant will receive a “Conservatorship Handbook” that contains instructions and examples of completed inventories, accounts, and petitions to allow accounts.